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Software Management Articles

Software License Types, Examples, Management, & More Explained

1. What is a software license? 2. How do software licenses work? 3. Why are software licenses important? Why are EULAs important? 4. Software licenses vs. SaaS 5. Software license types and licensing models Public domain license GNU lesser general public license...

Be a Budget Hero: 5 Tips for Effective SaaS Budgeting

Introduction Software as a Service (SaaS) has become an indispensable part of the operational infrastructure of business, often ranking alongside leases and payroll as a top three expense. Given its significant impact on the balance sheet, thoughtful and effective...

Best Practices for Creating a SaaS Center of Excellence

Introduction SaaS (Software-as-a-Service) applications are indispensable for organizations aiming to maintain a competitive edge and lower IT costs. However, shifting from on-premise software to SaaS creates challenges as traditional software asset management (SAM)...

Software License Management Explained and Best Practices

1. The critical role of software license management 2. The importance of cybersecurity and compliance IT and security standards Key standards for SaaS providers 3. Software license management: Building effective policies and processes 4. Considerations for successful...

A Step-by-Step Guide to Determining SaaS Cost Per Employee

As businesses increasingly rely on Software as a Service (SaaS) applications, understanding the costs associated with these subscriptions is essential to effective budgeting and financial management. Ahead of budget season, one significant metric to consider is the...

Transforming User Lifecycle Management to Unlock Efficiency

Software is now one of companies’ top three expenses, along with real estate and people, due to the explosion of businesses' software usage over the last decade. This has made user lifecycle management (ULM) more critical than ever. ULM is the process of managing user...

Preparing for Budget Season: How a Mid-Year SaaS Review Can Help

Want to ensure a smoother budget season? Conduct a mid-year review to take better control of your technology expenditures. SaaS spending can greatly impact a company's bottom line, which should make SaaS cost management an important item on the controller's to-do...

Software Contract Management: Driving Efficiency for Businesses

Software has become the backbone of modern business, but along with its many benefits comes licenses, subscriptions, and service agreements to manage. The proactive management of software contracts is a pivotal task for IT and finance professionals at forward-thinking...

What Is SaaS? SaaS, PaaS, and IaaS Explained

The cloud computing age has brought with it critical acronyms that often seem confusing to anyone outside the realm of IT. For finance professionals navigating the mid-market, comprehending Software as a Service (SaaS), Platform as a Service (PaaS), Infrastructure as...

How IT Teams Can Take on SaaS Management Challenges

SaaS applications are easy to acquire and use, creating major headaches for anyone responsible for managing them. IT departments are already short-staffed, and keeping up with a growing number of software subscriptions requires a constant effort. If you aren’t aware...

What Is SaaS Sprawl and What Can You Do About It?

SaaS sprawl has quickly become a serious problem for most businesses. It eats away at the bottom line, creates confusion for software users, and increases cybersecurity risks. As companies adopt more software to solve complex problems, they need to take a proactive...

SaaS Management Overview: Platforms, Operations, Spend & More Explained

1. What is SaaS Spend Management? 2. What is SaaS Operations Management? 3. What is SaaS License Management? 4. SaaS vs. managed services 5. What are SaaS management platforms (SMPs)? Which SaaS applications are being used? How are they being used? Who has access to...

Software Subscriptions vs. Licenses: Differences, Benefits, & More

If you’ve bought software in the last ten years, it was probably with a subscription. Wondering how the subscription model differs from the old way of buying software? Here’s an overview of the two common software purchasing models, how subscriptions came to dominate...

Managing SaaS Expenditures: Key Questions for CFOs to Consider

One of the key jobs a CFO is tasked with is capital allocation; ensuring dollars are not merely spent, but rather invested in the right people, projects, tools, and assets. In recent years, IT spend, specifically SaaS, has grown to be one of the top 5 spend categories...

Expense Management vs. SaaS Spend Management: What’s the Difference?

With the rate technology is growing each year, businesses are relying more and more on software and applications to automate processes and create more efficient workflows. It’s easy to get confused when you are searching for a software solution for a specific problem....

What Is Shadow IT? How Do You Deal With It?

1. What is shadow IT? Shadow IT examples 2. Shadow IT risks Wasted investments Lack of visibility and control Security gaps and data leakage Compliance issues 3. Why do people use shadow IT? High employee satisfaction Individual productivity 4. Best practices for...

Do You Know How Much Your Company Spends on Software?

1. Why software costs can be hard to pin down Lack of planning and organization Unclear lines of accountability 2. The cost of inadequate SaaS spend management 3. Who should worry about hidden software costs? 4. How SaaS spend management enables you to take control of...

Corporate Budgeting for Fixed Assets, Leases, and Software

Corporate budgeting is the process of creating a detailed financial plan for an organization. It typically includes forecasting revenues and expenses, to project profits, as well as setting targets and priorities for various departments or programs. It involves...

Software License Audits and Why You Need One

1. What is a software license audit and why is it important? 2. Benefits of performing a software license audit Maintain software quality Remove unused licenses Improve business operations Create a better software budget 3. How to prepare for your software audit...

What Are Zombie Accounts and How Do You Fix Them?

The average employee uses nine apps per day for work. What happens to their accounts when they leave the company or switch teams? In many cases, they turn into zombie accounts. What are zombie accounts? When an account hasn’t been used for an extended period, it...

What is SaaS License Management Software?

License management software explained With the ongoing technology boom, many companies are turning to software solutions to help manage their data, including license management software. License management software is a type of asset management software that helps...

SaaS Spend Management Explained and Best Practices

The swift rise of the remote workforce moved a significant amount of technology to the digital cloud. If your organization uses software applications, you’re likely using Software as a Service (SaaS). While the IT department should keep tabs on these contracts, they...