FinQuery Prepaid & Accrual Accounting

Stop Auditing Spreadsheets. Start Automating the Close.

The era of manual roll-forwards and complex Excel sheets is over. FinQuery ingests your source agreements—contracts, invoices, even emails— and automatically generates the recurring journal entries needed for an audit-ready close.

Retire Manual Roll-Forwards: Shift your team from manual data entry to exception management.
Audit-Ready by Design: Every accrual is linked to its source document, mirroring the way auditors actually work.
Accelerated Month-End: Shave days off your close by removing the bottleneck of manual data extraction and entry.

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How It Works

Intelligent subledger automates the accounting heavy lifting

Import an Invoice or Contract

Automatically send contracts, invoices, and related documents directly from your email to the system. AI-assisted entry pulls key information and matches it to existing records.

Manage Expenses

Automate the straight-lining or expensing of your prepaid and accrued expenses on a specific date with automatic calculation and recalculation of expense schedules.

Streamline Accounting

Generate reports and journal entries with detailed audit trails for close at month, quarter, or year-end. Simplify expense forecasting and more.

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Why Automate Prepaid and Accrual Accounting?

Reclaim Your Time

Retire the manual roll-forward, complex Excel schedules, and versioning nightmares. Move the close from days to hours.

Audit Confidently

Built for the way auditors think. Our source-to-close prepaid and accrual solution isn’t just a workflow; it’s a safety net.

Eliminate Errors

Remove the rounding discrepancies and manual entry risks inherent in Excel.

Enhance Controls

Centralize every schedule in an indisputable trail. 97% of “Big R” restatements involve ineffective internal controls.

Scale Painlessly

Add prepaids and accruals without adding lines to a spreadsheet.

Forecast More Accurately

Stop reporting on “trend guesses” and start reporting on source-driven financial truth.

“In FinQuery, I did the journal entry download, uploaded it, and ran the report afterwards, and it tied. And I’m like, oh, that’s great!”

Kelly Swick

Systems Controller

Why Choose an Intelligent Source-to-Close Subledger?

Prepaid and Accrued Expenses Product Screenshot

Automated Expected-to-Actual Reconciliation: Our engine matches AP payments to expected schedules. If they don’t match, we flag the variance instantly.
Missing Accrual Alerts: FinQuery proactively flags invoices that should have arrived based on your data, but didn’t.
Zero-Manual Catch-Ups: We automatically book adjustments for late invoices, ensuring accuracy without the “spreadsheet grind.”

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Features

Unified Subledger

Simplify audits by centralizing all source documents and accounting outputs in one secure subledger, complete with a full audit trail.

Single-Click Journal Entries

Integrate seamlessly with your ERP, complete with account numbers and allocations.

Automated Expense Schedules

Generate schedules with configurable service periods and flexible expense recognition effortlessly.

AI-Powered Data Entry

Email or upload your source information (like contracts or invoices), and the system automatically extracts key financial details and sets up correct expense treatment.

Rollforward Reports

Streamline reconciliations during financial close with automated prepaid asset & accrued liability activity and balances.

Financial Segment Allocation

Allocate your records by department, cost center, or another segment, for more granular financial reports and tailored accounting outputs.

Audit Trail

Detailed history, linked back to the source documents, creates 100% traceability.

Catch-up Entry Automation

Eliminate the manual grind of catch-up for late invoices and missed accruals.

Automated Alerts

Receive customized email alerts for renewal dates, opt-out dates, and more.

FAQs

What are the FinQuery Prepaid & Accruals outputs?

FinQuery automates prepaid and accrued expense amortization schedules, journal entries, expense forecasting reports, and prepaid asset/accrued liability rollforward reports for reconciliations.

What kind of source information can the solution use?

FinQuery is built to be flexible. It takes unstructured source documents – an invoice, a contract, a receipt, or even an email – and extracts data to set up accounting workflows and create a digital trail from every subledger post back to the source.

What if I don’t have a source document?

The system is flexible and no actual source document is required. You can manually enter the information you have if you do not have access to any kind of source document. The system can then use that information to automate accounting workflows and you will still save a great deal of manual accounting effort.

Are the number of users limited?

No. You can provide as many users access as you wish, enabling multiple users to manage source documents, prepaids, and accruals. Role-based access enables you to determine who has access to what documents or features.

Are there multiple user types?

Yes. Role-based access enables you to determine who has access to what documents or features. For example, you can grant your auditors read-only access to further streamline your audit process.

Related Resources

How Accountants Can Maintain Accurate Prepaid and Accrual Accounting When Invoices Are Late